Exhibition Entry Terms & Conditions


FOR SUBMISSION OF WORK FOR OUR  Sou'-Sou'- West Winter Open OPEN  Dec 2021   

The term 'Exhibition Organiser' means the Sou’-Sou’-West Contemporary Arts Gallery Symondsbury and Lyme Bay Arts CIC, a Company limited by guarantee, registration no. 5402004.  


  1. SSW Winter Open  is open to anyone who creates original work .
  2. All work must be for sale whether in the gallery or online
  3. All work must be  delivered to the gallery on 30th November  9-5 pm  2021 or by special arrangement. 
  4. There is a limit on size of work, 30cm x 40cm or 40cmx40 cm 3 dimensional work              30cm x 30cm x 30 cm :   any questions   entries@sousouwest.co.uk
  5.  All work must be ready to hang with appropriate D-rings and string or other hanging arrangements
  6. All work must be clearly labelled, on baggage labels if possible, with artist’s name, title of work, medium and price of work which includes any commission 
  7. All works will be stored in line with the government Covid Guidelines.  Artists must provide adequate packaging for storage clearly marked with your name on outside of wrapping 
  8.  All works must be an original creation by the artist 
  9. It is the artist's responsibility to insure their work if required. There is public liability insurance cover for the gallery
  10. Work will be professionally handled and curated. We will endeavour to hang at least 4pieces of work.  Any unhung work will be made available to replace any work sold and taken away at the discretion of the curator


Titles, medium and prices of works must be listed on the Online Registration Form which must correspond exactly to the labels you have put on your artwork.

Activity Dates:  

Open for Entries: 24th October 2021 

Deadline for Entry:  24th November  2021

Delivery of work:  30 th November 2021  or by arrangement with the gallery 

Exhibition  Opens 4th December  - 9 January

Collection of work  11th January or by arrangement with the gallery.


All sales made through the Exhibition are sold between the  Sou’-Sou’-West Gallery on behalf of Lyme Bay Arts CIC and the buyer. Lyme Bay Arts CIC is not registered for VAT and this will not be charged of the artist. 

Online sales will be subject to our online returns policy.  

A commission of 40% and 35% for current members  will  be charged on the price paid for the work.

Any sale effected by the Exhibition Organisers will have priority over a sale effected by the artist. 

The signing of the Registration Form is to be taken as the unreserved acceptance of the entire contents of  these conditions and those on the Schedule by the signatory. 

The Exhibition Organisers reserve the right to withhold from exhibiting any work submitted without giving  any reason. 

The Exhibition Organisers reserve the right to take down any pictures sold and replace them with other  works.  

All artists must read and acknowledge the Rules and Conditions of Entry before submitting work.   


All works of art must be for sale in the gallery and/or online. The price of the works stated on the  Registration Form should include a commission of 35%. PLEASE NOTE: Artists are completely responsible for the correct pricing of their work and should check their Registration Form  in advance to make sure prices are accurate. Works will be sold at the prices listed on your Registration  Form with no exceptions. 


Copyright of all works other than commissioned work, remains the property of the artist. Any enquiries for copyright will be referred to the artist. 


Artists accept and agree that all works in the exhibition may be reproduced for:  press, publicity, promotion and advertising of Sou’-Sou’-West and LymeBay Arts CIC 


The Exhibition Organisers will not be liable for any loss or damage caused to works during the delivery of work. Artists are advised to insure their own works. The exhibition carries no alternate insurance, except Public Liability. 


Sou’-Sou’-West and Lyme Bay Arts CIC holds personal data provided by entrants for the exhibition.   This information will be used solely in conjunction with your Entry Form for the ‘Impressions’ exhibition. In  registering, artists agree that if selected for the Exhibition, they will be added to the mailing lists of Sou’-Sou’-West and Lyme Bay Arts CIC, from which it is possible to unsubscribe at any time.


It is our aim to exhibit all works submitted, but this is at the discretion of the curators. The curators’ decisions are final.